Privacy Policy


Personal Data

As this online website collects and further processes personal data, the General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679) of 24 May 2016 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data will be applied. Although you can browse through e-SIDES website without giving any information about yourself, we do require certain personal information in order to grant you access to some parts of the portal. We treat this information according to the Data Protection Declaration. The e-SIDES Consortium members as joint controllers have decided that the single contact point for the purposes of the General Data Protection Regulation (GDPR), other data protection laws applicable in Member states of the European Union and other provisions related to data protection is the project coordinator: IDC - Richard Stevens, coordinator of e-SIDES Should you have any queries or requests relating to the processing of your personal data, both regarding access to data and the rectification of this data, you are invited to send your request to info[at]e-sides.eu.

Data Protection Declaration

Data protection is a high priority for the e-SIDES Consortium. Thus, as documented in this data protection declaration, the member organisations of the e-SIDES Consortium, represented by the e-SIDES coordinator IDC, are committed to full compliance with the EU General Data Protection Regulation (GDPR) as well as any other relevant legislation. The use of this website and its Internet pages, as well as any other Internet pages linked to this website which are controlled by e-SIDES Consortium, is possible without any indication of personal data. However, if a data subject would like to use special services via our website, processing of personal data could become necessary. If the processing of personal data is required and there is no statutory basis for such processing, we will by default endeavour to obtain consent from the data subject. The processing of personal data, such as full name, organization name, job title, country and email address of a data subject shall always be in line with the General Data Protection Regulation (GDPR), and in accordance with other country-specific data protection regulations applicable to the e-SIDES Consortium. Through this data protection declaration, we would like to inform anyone concerned and the general public of the nature, scope, and purpose of the personal data we collect, use and process. Furthermore, data subjects are informed, by means of this data protection declaration, of the rights to which they are entitled. As the joint controllers, the e-SIDES Consortium have implemented numerous technical and organizational measures to ensure comprehensive protection of personal data processed through this website. However, Internet-based data transmissions may generally have security gaps. Thus, absolute protection cannot be guaranteed. For this reason, every data subject is free to transfer personal data to us via alternative means, e.g. by telephone or letter.

  1. Legal basis for the processing

Art. 6(1) lit. a GDPR serves as the legal basis for processing operations for which we obtain consent for a specific processing purpose. If our project consortium subject to a legal obligation by which processing of personal data is required, such as for the fulfillment of tax obligations, the processing is based on Art. 6(1) lit. c GDPR. In rare cases, the processing of personal data may be necessary to protect the vital interests of the data subject or of another natural person. This would be the case, for example, if a visitor were injured in our project consortium and his name, age, health insurance data or other vital information would have to be passed on to a doctor, hospital or other third party. Then the processing would be based on Art. 6(1) lit. d GDPR. Finally, processing operations could be based on Article 6(1) lit. f GDPR. This legal basis is used for processing operations which are not covered by any of the abovementioned legal grounds, if processing is necessary for the purposes of the legitimate interests pursued by our project consortium or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data. Such processing operations are particularly permissible because they have been specifically mentioned by the European legislator. He considered that a legitimate interest could be assumed if the data subject is a client of the controller (Recital 47 Sentence 2 GDPR).

  1. The legitimate interests pursued by the controller or by a third party

Where the processing of personal data is based on Article 6(1) lit. f GDPR our legitimate interest is to carry out our business in favor of the well-being of all our employees and the shareholders.

  1. Cookies

The Internet pages of e-SIDES Consortium use cookies. Cookies are text files that are stored in a computer system via an Internet browser. Many Internet sites and servers use cookies. Many cookies contain a so-called cookie ID. A cookie ID is a unique identifier of the cookie. It consists of a character string through which Internet pages and servers can be assigned to the specific Internet browser in which the cookie was stored. This allows visited Internet sites and servers to differentiate the individual browser of the data subject from other Internet browsers which contain other cookies. A specific Internet browser can be recognized and identified using the unique cookie ID. Through the use of cookies, the e-SIDES Consortium can provide the users of this website with more user-friendly services that would not be possible without the cookie setting. By means of a cookie, the information and offers on our website can be optimized with the user in mind. Cookies allow us, as previously mentioned, to recognize our website users. The purpose of this recognition is to make it easier for users to utilize our website. The website user who uses cookies, e.g., does not have to enter access data each time the website is accessed, because this is taken over by the website, and the cookie is thus stored on the user’s computer system. Another example is the cookie of a shopping cart in an online shop. The online store remembers the articles that a customer has placed in the virtual shopping cart via a cookie. The data subject may, at any time, prevent the setting of cookies on our website by choosing to disable them on the cookie notification banner, or by utilising the corresponding setting of the Internet browser used. Furthermore, already set cookies may be deleted at any time via an Internet browser or other software programs. This is possible in all popular Internet browsers. If the data subject deactivates the setting of cookies in the Internet browser used, not all functions of our website may be entirely usable.

  1. Collection of general data and information

The website of the e-SIDES Consortium collects a series of general data and information when a data subject or automated system calls up the website. This general data and information are stored in the server log files. Collected may be (a) the browser types and versions used, (b) the operating system used by the accessing system, (c) the website from which an accessing system reaches our website (so-called referrers), (d) the sub-websites, (e) the date and time of access to the Internet site, (6) an Internet protocol address (IP address), (f) the Internet service provider of the accessing system, and (g) any other similar data and information that may be used in the event of attacks on our information technology systems. When using these general data and information, the e-SIDES Consortium does not draw any conclusions about the data subject. Rather, this information is needed to (a) deliver the content of our website correctly, (b) optimize the content of our website, (c) ensure the long-term viability of our information technology systems and website technology, (d) provide law enforcement authorities with the information necessary for criminal prosecution in case of a cyber-attack, and (e) increase the data protection and data security of our project consortium. The data of the server log files are stored separately from personal data provided by a data subject through registration and are periodically purged.

  1. Registration on our website

The data subject has the possibility to register on the website of the e-SIDES Consortium with the indication of personal data. The information details we collect for the purposes of registering with a profile on e-SIDES are: full name, organization name, job title, country and email address. This information is collected and safely stored in order to provide the user access to the community, newsletter subscription, contribution of content in particular cases (news, events etc.). High security measures have been implemented in order to safeguard the information against possible misuse or unauthorised access. The personal data entered by the data subject are collected and stored exclusively for internal use by the e-SIDES Consortium, and for its own purposes. The e-SIDES Consortium may request transfer to one or more processors (e.g. a parcel service) that also uses personal data for an internal purpose which is attributable to the e-SIDES Consortium. By registering on the website of e-SIDES Consortium, the IP address—assigned by the Internet service provider (ISP) and used by the data subject—date, and time of the registration are also stored. The storage of this data takes place against the background that this is the only way to prevent the misuse of our services, and, if necessary, to make it possible to investigate committed offenses. Insofar, the storage of this data is necessary to secure the controller. This data is not passed on to third parties unless there is a statutory obligation to pass on the data, or if the transfer serves the aim of criminal prosecution. The registration of the data subject, with the voluntary indication of personal data, is intended to enable the controller to offer the data subject contents or services that may only be offered to registered users. Registered persons are free to change the personal data specified during the registration at any time, or to have them completely deleted from the data stock of the controller. The e-SIDES Consortium shall, at any time, provide information upon request to each data subject as to what personal data are stored about the data subject. In addition, the e-SIDES Consortium shall correct or erase personal data at the request or indication of the data subject, insofar as there are no statutory storage obligations. The entirety of the e-SIDES Consortium’s employees are available to the data subject in this respect as contact persons.

  1. Contact possibility

The website of the e-SIDES Consortium contains information that enables contact to our project consortium, as well as direct communication with us, which includes a general address of the so-called electronic mail (e-mail address). If a data subject contacts the controller by e-mail, the personal data transmitted by the data subject are automatically stored. Such personal data transmitted on a voluntary basis by a data subject to the data controller are stored for the purpose of processing or contacting the data subject. There is no transfer of this personal data to third parties.

  1. Comments function in the blog on the website

The e-SIDES Consortium offers users the possibility to leave individual comments on individual blog contributions on a blog, which is on the website of the controller. A blog is a web-based, publicly-accessible portal, through which one or more people called bloggers or web-bloggers may post articles or write down thoughts in so-called blogposts. Blogposts may usually be commented by third parties. If a data subject leaves a comment on the blog published on this website, the comments made by the data subject are also stored and published, as well as information on the date of the comment and on the user name or pseudonym chosen by the data subject. In addition, the IP address assigned by the Internet service provider (ISP) to the data subject is also logged. This storage of the IP address takes place for security reasons, and in case the data subject violates the rights of third parties, or posts illegal content through a given comment. The storage of these personal data is, thus, of interest to both the controller and the data subject in order to prove compliance with laws against illegal contents. This collected personal data will not be passed to third parties, unless such a transfer is required by law or serves the legal defense of the data controller.

  1. Routine erasure and blocking of personal data

The e-SIDES Consortium shall process and store the personal data of the data subject only for the period necessary to achieve the purpose of storage, or as far as this is granted by the European legislator or other legislators in laws or regulations to which e-SIDES Consortium is subject to. If the storage purpose is not applicable, or if a storage period prescribed by the European legislator or another competent legislator expires, the personal data are routinely blocked or erased in accordance with legal requirements.

  1. Data protection provisions about the application and use of AddThis

On this website, the e-SIDES Consortium has integrated the component of AddThis on some pages of this website from the bookmarking service AddThis LLC, 1595 Spring Hill Rd, Suite 300, Vienna, VA 22182, USA (hereinafter referred to as "AddThis"). The data subject can view the different AddThis plugins by going to https://www.addthis.com/get/sharing. Each time the data subject visits a page on our website offering such a plugin, a direct connection is established between the data subject’s browser and an AddThis servers around the world, including in the United States. The information that the data subject has visited this page using their IP address will be sent directly to the server of AddThis by the data subject’s browser and stored there. Cookies may be used for this purpose. AddThis uses the data to generate anonymized user profiles, which serve as the basis for personalized and targeted advertising to visitors of web pages with AddThis plugins. The data subject can find AddThis's Privacy Policy, which provides further details about how it collects and uses personal data, about data subject rights in this respect and about how to manage privacy settings options at http://www.addthis.com/privacy/privacy-policy. If the data subject prevents the collection of data by AddThis with respect to the relevant services, they can install an opt-out cookie, which can be downloaded using the following link: http://www.addthis.com/privacy/opt-out. The data subject may also prevent the setting of the corresponding AddThis cookie on our website by choosing to disable them on the cookie notification banner, or by utilising the corresponding setting of the Internet browser used.

  1. Existence of automated decision-making

As a responsible project consortium, we do not use automated decision-making or profiling.